Organizing Committee of the 22nd International Ergonomics Association (IEA) is in full compliance with the Privacy Act, Information Act and other such laws that protect privacy and information of users will not be used for unspecified purposes or provided to others without users’ consent.

1. Collection and Use of Personal Information

A. Items of Personal Information Collected
Organizing Committee of the 22nd International Ergonomics Association (IEA) collects the following personal information during sign-up to provide you with registration and other services related to the congress.

• Required Information
- ID, Password, Confirm Password, Country, Title, Degree, Classification, First Name, Last Name, Affiliation, Department, Position, Cell Phone, Special Dietary, Privacy Policy
• Optional Information
- Postal Code, Address, Telephone, Additional Information
• The Information collected in the course of using services or processing businesses
- Service usage record, connection log, cookie and IP address etc.

B. Method of Collection

• Tools which collect generated information
• Website, application form, fax, telephone, email
• Information provided by cooperative partner and organization

2. Purpose of Collection and Use of Personal Information

Organizing Committee of 22nd International Ergonomics Association (IEA) collects personal information for the following reasons.

3. Duration of Retaining and Using Personal Information

We retain and use personal information from the date you first sign up until the purpose of collection and use of such information is accomplished. Also, we immediately delete your personal information in case of withdrawal from membership or from the Privacy Policy and Participant Agreement; once the purposes of collection and use of the personal information are achieved; and at the end of the period of retention and use.
However, we retain the following information for the specified period for the reasons below:
• For handling of participant’s demand: 60 days after withdrawal
• For giving related congress information: Until the contract termination

4. Process and Method of Destroying Personal Information

We, in principle, destroy personal information immediately after the purposes of collection and use of such information are achieved. The process and method of destroying personal information are as the follows:

• Process for Destruction
- The personal information provided by the participant for the purpose of membership application, etc. shall be destroyed after the purposes of collection and use of such information are achieved for further time period in accordance with the internal policies and relevant laws and regulations (please refer to part 3, “Duration of Retaining and Using Personal Information”). Unless otherwise provided in laws, the personal information in the separate DB shall not be used for any purpose other than as specified herein.
• Method of Destruction
- Personal information will be destroyed PERMANENTLY by using such methods as stated below:
→ Personal information that is documented on paper will be shredded or incinerated.
→ Personal information that is saved in the form of electronic files will be destroyed by technical means making the records non-reproducible.


5. Providing and Sharing Personal Information


Organizing Committee of 22nd International Ergonomics Association (IEA) neither use the personal information provided beyond the scope set forth in this Privacy Protection Policy nor disclose your personal information for third-party individual, company or organization unless otherwise provided as below:

The following organizations are provided with collected personal information of Organizing Committee of 22nd International Ergonomics Association (IEA)

Organization

Provided Personal Information

Services Delegated

Duration of Retention/Use

International Convention Center Jeju

Gender, country, full name, affiliation, department, position, classification, participant’s category, mailing address, contact information (phone number, cell phone number, fax number), special dietary request, email address, password, attendance of social programs and optional programs, hotel reservation, credit card information, accompanying persons’ information, records of utilizing service, logs of access, cookies, IP address etc.

Conference operation, Customer and delegation service, sending newsletters and information

Duration of service provided

MICE IT

Gender, country, full name, affiliation, department, position, classification , participant’s category, mailing address, contact information (phone number, cell phone number, fax number), special dietary request, email address, password, attendance of social programs and optional programs, hotel reservation, credit card information, accompanying persons’ information, records of utilizing service, logs of access, cookies, IP address etc.

On-line registration program management

NHN KCP

Full name, contact information (phone number, cell phone number, fax number), email address, credit card information

Credit card payment management

Rpagus

Gender, country, full name, affiliation, department, position, classification , participant’s category, mailing address, contact information (phone number, cell phone number, fax number), special dietary request, email address, password, attendance of social programs and optional programs, hotel reservation, credit card information, accompanying persons’ information, records of utilizing service, logs of access, cookies, IP address etc.

On-site Registration Program management

 

Korea Tourism Organization & Seoul Tourism Organization

Country, full name, affiliation, mailing address

Participants Statistics and Survey

 


6. Rights of Member and Legal Guardian and Methods of Exercising Rights

7. User Rights and Responsibilities

8. Technological and Managerial Measures for Protection of Personal Information

Organizing Committee of 22nd International Ergonomics Association (IEA) in handling your personal information takes the following technical/managerial means to prevent loss, theft, leak, falsification or destruction in order to secure your information:

• Encryption of Personal Information
- Your personal information will be, after encrypted by safe password algorithms, kept and managed.
• Protection against Hacking etc.
- To protect your personal information from leakage or damage through hacking or computer viruses, the congress website is protected by a system with restricted access, as well as anti-intrusion devices and intrusion detection systems. We also use vaccine software to protect personal information from computer viruses. Such vaccine software is regularly updated and applied immediately after abrupt emergence of new computer viruses to protect personal information from being compromised.
• Restricted Access to Personal Information Management System
- To manage personal information, the congress website establishes standards on granting, modifying and canceling access privileges to the organized DB system and on methods for creating passwords and period for resetting password. We adopt various measures necessary to ensure restricted access to other personal information.
• Training of Staff Managing Personal Information
- We strictly specify that the employee who handles the personal information shall be the designated manager of personal information. We enforce managerial measures through regular training of such employees on new protection technologies and their adherence to this Privacy Protection Policy, and by granting them separate passwords to ensure management of access privileges.
- We limit the number of our employees who handle personal information to the minimum level necessary and impress on them the importance of protection of personal data through managerial safeguards, including but not limited to their training.

9. Automatic personal information collection system

Organizing Committee of 22nd International Ergonomics Association (IEA) runs ‘cookies’ that often store and search the user information. Cookies are tiny text files which Organizing Committee of 22nd International Ergonomics Association (IEA) website server sends to a participant’s web browser. They are stored in the hard disc of the participant’s PC. Participants have a right to the choice of install cookies. Participants have the right to choose the installation of cookies. Therefore, users may set the options on their web browsers to allow all cookies, to ask whenever cookies are stored, or to decline storing of all cookies. But participants may face difficulties to use services if storing of cookies is declined.

10. Designation of Personal Information Manager and Consultation/Report

To protect the personal information of participants and to solve the complaint of participants, Organizing Committee of 22nd International Ergonomics Association (IEA) has designated a personal information manager. You may report opinions or complaints related to personal information protection occurred while using the congress services to the personal information manager.

Chief of Personal Information

Manager of Personal Information

Affiliation

Organizing Committee of 22nd International Ergonomics Association (IEA)

Secretariat of 22nd International Ergonomics Association (IEA)

Contact No.

E-mail


11. Obligations of Notice

This Privacy Protection Policy legislated on July 1, 2022, and we will notify you of all amendments, additional contents or elimination in this Privacy Protection Policy on the Announcement page of the congress website at least 14 days prior to its implementation..

•This Privacy Protection Policy takes effect from July 1, 2022.
* Please understand that online registration will not be available without the registrant's agreement.